Re-chartering What is it?

On June 15, 1916, the United States Congress granted a federal charter to the Boy Scouts of America.

This charter can be found in the United States Code, Title 36 (Patriotic Societies and Observances), Chapter 2 (Boy Scouts of America) As stated in the U.S. Code regarding the BSA: "The purpose of the corporation shall be to promote, through organization, and cooperation with other agencies, the ability of boys to do things for themselves and others, to train them in scoutcraft, and to teach them patriotism, courage, self-reliance, and kindred virtues, using the methods which were in common use by Boy Scouts on June 15, 1916."

The Boy Scouts of America renews its federal charter each year through a formal reporting to Congress. They (the BSA,) in turn, have granted charters to sponsoring (chartered) organizations. And like the BSA and the U.S. Congress, these chartered organizations must report to Scouting once each year to renew their local charters. Chartered organizations are issued a charter, effective for one year, to operate a Cub Scout Pack. The charter year is not necessarily the same as the calendar or program year (the current Pack charter indicates the charter expiration date.) In the months prior to the charter expiration date, the District Executive, Unit Commissioner, Pack Committee, and Cubmaster all play an important role in the preparation and execution of the re-chartering process.

Cimarron Council Re-Charter Process

One hundred to ninety days before the charter renewal date, the commissioner will pick up the charter renewal packet from the council. The charter renewal packet should contain (a) youth applications, (b) adult applications, (c) insurance information, (d) certificate of insurance coverage, (e) re-charter instructions, (f) unit renewal application instructions, (g) registration and subscription information, (h) the annual charter agreement, and (i) membership inventory.

Ninety days before the charter renewal date, the professional Scouter renews the annual charter agreement with the executive officer of the chartered organization. During the visit, they (a) discuss the success and needs of the unit, (b) review the role of the chartered organization and the local council, and (c) consider key unit personnel to determine replacement, additions and recognition.

Sixty days before the charter renewal date, the commissioner and the unit committee conduct a membership inventory of youth and adults. Contacts or visits should be made to inactive youth and adults. Every effort should be made to recruit additional youth and adults so that the unit registers with no loss in membership.

Forty-five days before the charter renewal date, the commissioner and the unit committee chairman conduct the charter renewal meeting, which includes identifying youth and adults to reregister, completing forms, and collecting fees. The executive officer of the chartered organization or the chartered organizational representative approves all volunteers and the unit leader certifies the youth to be registered. Participants of this meeting should include the commissioner, chartered organizational representative, executive officer of the chartered organization, unit leader, and all other unit volunteers.

Fifteen days before the charter renewal date, the commissioner submits the complete charter renewal application to the council service center.

After the charter submittal, the charter should be available to the unit commissioner to conduct a formal charter presentation to the chartering organization.



Charter Renewal Meeting Agenda
(Conducted 45 days before the charter renewal date.)

I. Introduction and Opening Comments Unit committee chairman

II. Membership Review Commissioner
       Adult
       Youth

III. Collect Fees Unit committee chairman
       Charter
       Adult
       Youth
       Boy's Life

IV. Complete renewal form Commissioner
       Executive office approves the charter renewal form
       Executive officer or chartered organizational representative approves and         certifies volunteers
       Unit leader approves and certifies youth
       Check for accuracy and completeness

V. Confirm charter presentation date Commissioner

VI. Closing comments Commissioner
       Executive officer of the chartered organization
       Commissioner

Before You Turn Your Application In....

Have you checked all records for accuracy?

Does your Unit have an (a) Institutional Head, (b) Chartered Organizational Representative, (c) Committee Chair, (d) at least two members of the unit committee, and (e) Unit Leader?

Do you have enough assistants to provide two deep leadership at all Scouting function?

Do all new adult leaders have a correctly filled out adult leader application?

If a youths rank was incorrect, have you attached advancement reports to correct?

Have you indicated those that wish to receive Boy's Life?

Have you included one check for all fees, including the charter renewal, payable to Cimarron Council, Boy Scouts of America?

Have you obtained all the proper signatures including (a) Unit Leader, (b) Executive Officer of the Chartered Organization, (c) Committee Chair and (d) the Chartered Organization Representative?
 

Centennial Quality Awards Program
Did you notice that you did not have a Quality Unit application with your re-charter packet? The Centennial Quality Awards program is designed to recognize units, districts, councils, areas, and regions in achieving excellence in providing a quality program to a growing youth population in America at all levels of the Boy Scouts of America.

Council Implementation (No. 14-175-1)
Learn more about the new Centennial Quality Awards program that replaces the current Quality Awards program in 2007 through 2010; why it was changed; how your council, district and unit should incorporate the new requirements into your program; copies of the forms and interpretations of the requirements; and the implementation schedule.

Unit Implementation (No. 14-175-2)
Learn about how your unit can qualify for the new award for 2007. See the unit commitment form and be able to download it for your use.

Unit Commitment Form (No. 14-190)
Download the form for completion and sharing with the other members of your unit. The interpretation of the requirements is also available to know how you can qualify.

Implementation Folder (No. 14-175)
The award implementation packet with: the design of the new awards that will be available after October 31, 2007 and comments from a representative group of volunteers and professionals who helped to provide direction and feedback with the new requirements.

Frequently Asked Questions
Consult this page to view answers to common questions about the Centennial Quality Awards program.

Need a Charter Renewal Form or More Information?

Coming soon...

Cimarron Council Re-charter Instructions

Unit Renewal Application Instructions

If you need youth or adult application please contact the Cimarron Council.

Once You Have Completed Everything

Turn your accurate and complete application into your commissioner. They will sign it as the Council Representative.




You have now completed your charter renewal application process!